MEADOW WALK HOMEOWNERS’ ASSOCIATION
BOARD OF DIRECTORS MEETING
AGENDA: Sept. 14, 2022, Fruitville Public Library, 6:00 pm

1. Call to order/quorum
2. Approval of minutes of June 8, 2022, meeting.
3. Board Action on Property Liens
    1. unpaid dues; liens
4. Treasurer Needed:
5. Disscusion: Whether or not to Keep a Lawyer on Retainer
6. Entrance Project:
    1. Light Post
    2. Irrigation
    3. Electrical
    4. Landscape Volunteers
    5. Funding
7. Governing Documents Rewrite Volunteers
8. Search for a new Landscape Maintenance Provider
9. Other business, if any
8. Adjournment [Next Meeting: Annual Meeting, Nov. 30, 2022]

In anticipation of the next board meeting, we have a few things to bring to your attention beforehand.

First, as you already know, the entry way to Meadow Walk is being renovated. A lot of work is still needed. However, as a cost savings measure, we are looking for volunteers to plant the island. The HOA will buy the plants, but help with planting would give us some measure of control over how plants are placed. If you have an interest, please come to the board meeting, or notify Frank, frankmwhoa@yahoo.com.

Second, we need to update our governing documents. Anyone interested in helping can contact me. My contact info is below. We are hoping to have an attorney on retainer to advise us on the process. This could be something of a long term project, but the more help, the faster we can get things done.

Third, right now Frank is our president and treasurer. We are looking for a volunteer to take on the role of treasurer. No special qualifications are needed. An interest in setting our annual budget would be helpful. Please let Frank know of your interest.

Fourth, please welcome Nicholas and Lynette Yoder [7398 DCC], who have recently moved to the neighborhood, as well as Raphael Kulawik [1005 MBL].

Finally, we have a number of missing email permission forms, likely related to the new board taking over after the death of Gary. I will be asking you to sign the needed form, by coming to your home, or looking for you at the next board meeting. Your private information is never shared and is used only for HOA business. Your email gives me the easiest, fastest and most cost effective way to inform you of HOA business.

Please Note, the Agenda for the next meeting will be posted here on the HOA website ahead of time.

MEADOW WALK HOMEOWNERS’ ASSOCIATION
BOARD OF DIRECTORS MEETING
AGENDA: June 8, 2022, Fruitville Public Library, 6:00 pm

1. Call to order/quorum
    Resignation/acknowledgment of Dave Johnson
2. Approval of minutes of March 9, 2022, meeting.
3. Financial report
    1. unpaid dues; liens
4. Entrance project: lighting, irrigation, shrubs, funding
5. Updated email permission forms needed
6. Governing documents rewrite
7. Other business, if any
8. Adjournment [Next Meeting: General Annual Meeting, Nov. 30, 2022]

Meadow Walk Homeowners’ Association
Board of Directors Meeting
Minutes: March 9, 2022
Fruitville Library 6:00 pm

6:00 pm: Frank De Steno called the meeting to Order. A quorum was met: Frank, Joe Stewart, Mary Lynn Endter, Nancy Woodrow, Vivia Martin, and Nick Stine. Frank opened the meeting by thanking Joe for the work he has done to update the HOA web page.

Meeting Minutes: The minutes of both board meetings held on December 8, 2021, were unanimously approved.

Entrance to Meadow Walk: Frank said that the entry island will be leveled on Friday, with the removal of the trees and plantings, leaving the boulders and street light. The plan is to install irrigation, three foxtail palms, and mulch for weed control. Frank asked the board to fund this phase of the project from deferred maintenance and the tree removal reserve. The board unanimously approved using $3,000 from deferred maintenance and $2,200 from tree trimming. Nancy asked if the two live palms could be sold. Frank said that was so complicated as to make it nearly impossible. Frank noted that the completion of the entry island may require a special assessment of a few hundred dollars. Nancy would like future contracts for tree trimming to be re-evaluated.

Dead Shrubs: Frank got an estimate of $3,000 to remove all of the shrubs and to replace them with some odd species, but that is too expensive within the current budget. A second estimate to remove and replace only the dead shrubs and to repair the irrigation is needed.

Financial Report: Frank noted that we are in balance but that eight homeowners are delinquent with their annual dues assessment. The question is whether we can impose a fine. Our legal documents provide for interest of 18%. Diane is planning to send notices to the delinquent homeowners that a lien will be placed on their property. The cost of this process, including Diane’s fee, will be paid by the delinquent homeowners as part of the lien recovery process.

Other business: The HOA mailbox fee is due in May. The Christmas wreaths will be going into the trash. The storage unit is very small and contains only 2 banker boxes. At the cost of $80.00 a month, Frank suggested we relinquish the locker. The board members agreed. The garage sale will be held on April 9th. Joe will put a notice on the web page and buy signs to place at the entry. LaNae Duchesneau will advertise it on other social media. Mary Lynn will set the general annual homeowners’ meeting date.

Social Committee: LaNae [with her cohorts] has collected the names, addresses, emails, etc., from all but eight homeowners. This information will be put into booklet form. LaNae would like to see some other activities to create camaraderie in the community, such as a block party, or a summer picnic.

Adjournment: The meeting was adjourned at 6:55 pm. [next meeting date: June 8, 2022]

The HOA board will be meeting at the Fruitville Library on Wednesday, March 9, at 6:00 pm. The agenda will include, but may not be limited to: an update on the entry remediation; replacement of dead shrubs; outstanding dues and options for recovery of those dues; the funding of projects not already funded; setting the date for the annual Yard Sale [probably April 9th]; and an update from the social committee, if available.

The board consists of Frank De Steno, President and Treasurer; Joe Stewart, Vice-President; MaryLynn Endter, Secretary; David Johnson, Nancy Woodrow, Vivia Martin, and Nick Stine, Board Members-At-Large. If you have other concerns that you would like the board to discuss, please send them to Frank: frankmwhoa@yahoo.com.

Future board meetings will be on June 8th, and September 14th, all at 6 pm at the Fruitville Library.