Minutes for June 14th, 2023 HOA Meeting
6:00 pm: Joe Stewart opened the meeting. Mary Lynn Endter, Vivia Martin, Nick Stine, Craig Rapihana, and by phone Nancy Woodrow, were present, representing a quorum. In addition, Diane Treharne and LaNae Duchesneau attended.
Meeting Minutes: The minutes of the Board Meeting held on March 3, 2023, were unanimously approved.
Entry way update: The irrigation is complete. We have a budget of $3,500 available for plants/shrubs. Craig has a contractor who will do the work within budget.
Insurance rate: Our liability insurance premium has gone up by about $400 over the budgeted amount. The board agreed that this could be paid from the balance of $2,000 left in the MRTA account.
No trespassing signs: Non-residents have been fishing in our ponds. No trespassing signs should help to keep them out. Diane agreed to contact King Signs to see if they still have the signs once made for us. If so, they will be posted. This will give the homeowners authority to oust any trespassers although we do not encourage confrontations. The ponds are meant for the use of homeowners, guests and tenants.
Storm Water Management System: The inspection is due by the end of August. The Board agreed to use the same contractor and to pay the bill of $275.00.
Raymond Road Development: A complex of 320 homes has been proposed for Raymond Rd south of Palmer. This project is still in the planning stages. If and when construction begins, our homeowners should be aware of the potential for vermin to be dislocated and coming our way.
Other business: Craig proposed that the board use an instant phone text messaging system to alert homeowners of potential issues/problems as they arise. Craig and Joe will manage this.
Nancy brought it to our attention that some boys may have been baiting alligators in the ponds. This is definitely illegal and will be reported to the proper authorities. Nancy is also aware that some one may be dumping yard and other waste in the ponds. This is prohibited.
Homeowners should know that they are to keep the lamp posts in their front yards lit, that mailboxes should be in good repair, and yard maintenance kept up.
Meeting adjourned 7:00: (Next Meetings is scheduled for Wed., Sept. 13, the Annual Membership Meeting for Tiues. December 5.
NOTICE OF PUBLIC HEARING
Sarasota County Planning and Development Services wants you to know that a property owner you has applied for Special Exception Petition No. 1866 to allow an Elementary, Middle, or High School in the OUR (Open Use Rural, 1 unit/10 acres) Zone District to create a PRIVATE SCHOOL that will include Outdoor Areas and MODULAR CLASSROOMS. The students will range from Pre-Kindergarten to Eighth Grade with a maximum of 150 Students.
The Planning Commission will hold a Public Hearing beginning ay 5:00 p.m., or as soon thereafter as possible, on July 20, 2023, at the County Administration Center, Commission Chamber, 1600 Ringling Blvd., Sarasota, Florida.
You are invited to appear, be heard, and submit relevant evidence. Copies of the petition and supporting documents are available durning normal business hours in the Planning and Development Services Department at 1600 Ringling Blvd., Sarasota, Florida. Copies of the petition and supporting documents will be available to view or download at www.scgov.net, (Keyword: “Planning Commission”) the FRIDAY PRIOR to the PUBLIC HEARING.
You are invited to comment on the request by attending the public hearing or submitting your written comments to:
Planning and Development Services Department, 1600 Ringling Blvd., Sarasota, FL 34236
planner@scgov.net – 941-861-5000, TTY -1-1 or 1-800-955-8771
HOA Meeting Agenda for Wed., June 14th, 2023
MEADOW WALK HOMEOWNERS ASSOCIATION
HOA MEETING AGENDA: Wed., June 14, 2023
Fruitville Public Library | 6:00 p.m.
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1. Call to order/quorum
2. Approval of minutes of March 8, 2023, meeting.
3. Final stages of entry improvement project.
• Irrigation System Installation Completed (report).
• Planting Next (budget and execution to be discussed).
4. Insurance Rate Increase (report).
5. Storm Water Management System Inspection due. (Proposal Submited)
6. No Trespassing signs needed (to be discussed).
7. Raymond Rd Development Project (early overview).
8. Other business, if any (open discussion).
9. Adjournment (Next Meeting Date: Wed., Sept. 13, Annual Meeting to follow)
Beginning May 1, 2023 Sarasota County will no longer accept yard waste in plastic bags.
Beginning May 1, 2023 any yard waste material in plastic bags will be tagged and left at the curb. In order to have the materials picked up curbside, residents should place the yard waste material in paper bags, reusable containers or bundles for collection on the next regularly scheduled collection day.
Final touch on the repainted wall is complete!
Thomas Ruthz works his artistic magic on the signature Monarch Butterfly that graces the entrance to Meadow Walk’s community entrance.
Pat DeSteno was also on hand to lend a steady hand on the scripted type below.
HOA Meeting Agenda for Wed., March 8th, 2023
MEADOW WALK HOMEOWNERS ASSOCIATION
HOA MEETING AGENDA: Wed., March 8, 2023
Fruitville Public Library | 6:00 p.m.
- Call to order/quorum
- Approval of minutes of September 14, 2022, Meeting
- Treasurer’s Financial Report
- President’s Report On:
- Contract with Attorney Scott Peterson for Documents Revision
- Other business, if any
- Adjournment [Next Meeting Dates: June 14, Sept. 13, Annual Meeting, Dec. 5, 2023
• Perimeter Painting
• Entry Lighting
• Irrigation
• Planting
Reasons for the 2023 Increase in HOA Dues
As of 2022, our community of 65 homes has been in existence for about 23 years. Past all-volunteer boards have done well in maintaining the community and keeping the HOA dues at a reasonable rate, but at the 20-year mark, irrigation, lighting, and landscaping need updating.
After carefully considering current, ongoing, and future community needs, the board has decided to increase HOA dues to $765.00 per year for 2023. If you choose to pay by credit card there is an additional merchants services charge of $26 for a total of $791 due on or before January 31st.
- Wall Maintenance – recurring expense. This item is budgeted on a 5-year cycle and is fully funded. The wall is to be repaired and painted in 2023.
- Well pump for the irrigation system – recurring expense. This item is budgeted on a 5-year cycle and is fully funded.
- Rewriting HOA documents (Marketable Record Title Act) – This legally required rewrite of the HOA documents every 30 years is beginning in 2023 and not fully funded. It is budgeted to be funded to $7K over the next two years. The earlier they are completed, the less legal costs to the HOA.
- Entry lighting upgrade – one-time expense. This project is currently unfunded.
- Completion of the exit side irrigation system move to the curbing – one-time expense. This project is currently unfunded.
- Replanting the hedge along the community exit – one-time expense. This project is currently unfunded.
- Replanting the center island at the entry – one-time expense. This project is currently unfunded.
- Landscape maintenance – recurring expense. The base cost of this service is estimated to be between $1800 and $2500/month.
- Miscellaneous landscaping work – a one-time expense of up to $6000, is currently unfunded.
The HOA budget is evaluated annually. Should the board discover that dues need to be adjusted upward or downward that decision will be made at the annual budget meeting held every October.
Using a volunteer board to manage our community has allowed the HOA to hold the annual dues to a reasonable amount. Hiring a management company to handle the affairs of the HOA would result in a considerable increase.
Seasons Greetings To All
The Meadow Walk HOA’s annual meeting was held on November 30th. Forty-six homeowners appeared in person or by proxy. Frank covered the budget and explained each budget item. The board then voted unanimously to approve the budget as presented. As a consequence of the budget, the annual member dues were increased to $765.00. The invoices for the dues have been sent out. If you have not gotten yours, please contact Frank or Nancy. Their contact information is below and is also on the web page.
One of the major costs to the budget is landscaping. Frank and the board looked at 3 bids and selected the one that will hopefully provide the best service. Another major cost is electrical. Again, Frank and the board chose a contractor from three bids. Soon, the entry to Meadow Walk will be lit and visible as you approach it.
Another major cost, but not a budget item, is the repair and painting of the perimeter wall. Frank received more than 3 bids for this project. The money for the wall is already in the bank in a reserve account. While it is not a budget item for 2023, this reserve account will need to be replenished over the next several years.
Homeowners adjacent to the ponds were advised to keep about a 4 foot buffer of uncut grass along the perimeter of the ponds. This will help to keep run-off from our lawns causing algae or the growth of invasive plants.
Held over for next year is the proposal for a gardening committee to keep the entry way decorated with seasonal plantings and the like. Also proposed were written notices to homeowners who are not keeping their properties in a condition consistent with specific provisions in the governing documents. Credit for the Notice of Violation form goes to David Johnson, the former secretary. The current secretary simply fine tuned it.
Lastly, Craig Rapihana was appointed to the board by unanimous appproval. At the board meeting immediately following the general meeting, the current officers were re-elected:
Frank DeSteno | President frankmwhoa@yahoo.com
Joe Stewart | Vice President joestewart@mac.com
Nancy Woodrow | Treasurer toothfairy713@yahoo.com
Mary Lynn Endter | Secretary mlendter@gmail.com
Vivia Martin | Director vivnsrq@verizon.net
Nick Stine | Director nstiney@gmail.com
Craig Raphihana | Director bwrapihana@gmail.com
HOA Annual Meeting Agenda for Nov. 30, 2022
MEADOW WALK HOMEOWNERS ASSOCIATION
HOA ANNUAL MEETING AGENDA: Wed., Nov. 30, 2022
Fruitville Public Library | 6:00 p.m.
- Call to order and establish a quorum
- Minutes from 2021 Meeting
- 2023 Budget (Board Vote)
- Notice of Use/Modification Violations
- Nominations to Board of Directors
- Gardening Committee
- New Business: Landscaping, Electrical, and Perimeter Wall Painting
- Old Business: Cross Creek Buffer Zone
- Homeowner’s Lein
- Homeowner Comments
- 2023 Meeting Dates: March 3, June 14, and Sept 13 (6 p.m. Library)
- Adjournment
Increase in dues (Payment Due no later than January 31, 2023)
Funding of Entrance to Meadow Walk
Curb Power Washing
MEADOW WALK HOMEOWNERS’ ASSOCIATION
BOARD OF DIRECTORS ORGANIZATIONAL MEETING AGENDA
November 30, 2022 (Immediately following the Adjournment of the Annual Meeting)
- Call to order and establish a quorum
- Election fo Officers
- Other Business
- Adjournment
Notice of HOA General Membership Meeting
November 30, 2022 – Fruitville Public Library, 6:00 PM
This is the Official Notice of the Annual Meeting of the Membership of Meadow Walk HOA. Your presence and participation at the HOA Annual Meeting is essential. If you cannot be present at the meeting please prepare a Proxy. Proxy forms were handed out along with this notice to each homeowner. Once your Proxy is prepared, please drop it off at 1025 Meadow Breeze Ln.
We cannot vote on matters if we don’t have a quorum of members, either by your presence or your proxy. The agenda will be finalized and posted on this website before the meeting. The Agenda will include the budget for 2023; a raise in annual dues; an update on the entry project and its funding; a homeowner’s objection to her property lien and its cost; notice of governing document violations; the painting of the perimeter wall; the forming of a gardening committee; the need for a buffer zone around ponds; and any other matters that may arise between now and the final agenda.
Board Members are Volunteers. Right now we have 6 Board Members. If you have an interest in sitting on the Board, please speak up at the meeting. The goal is to have enough Board Members so that we always have a Quorum at the three regularly scheduled meetings durning the year and the Annual Meeting at the end of the tear. The current Board consist of Frank DeSteno, President:; Joe Stewart, Vice President; Nancy Woodrow, Treasurer; Mary Lynn Endter, Secretary; Vivia Martin, and Nick Stine, Board Members at Large.
If you have concerns that you would like the Board to discuss, please send them to Frank DeSteno: frankmwhoa@yahoo.com before the meeting.
